Gallery Rental

RENTAL GUIDELINES

Private Functions

The Edward Day Gallery is a commercial contemporary art gallery. The 3500 sq. ft. of public gallery space is available for rental for private or corporate functions such as weddings. luncheons, receptions, concerts, lectures, presentations and conferences.

As a bonus, Edward Day Gallery will offer Rental Clients a 5% discount on purchases from the gallery for the period of a year after the event.

Capacity

Type of Event	Max. Number of Guests
Buffet Dinner	200 (guests standing)
Seated Lunch or Dinner	125-150
Reception (beverages and/or passed food with up to 8 highboy tables)	300
Seated Concerts or Lectures (theatre style)	125

Rental Rates

The gallery is available for rental after 5:30 p.m. Mon. through Saturday, and all day Sunday and Monday. All art exhibitions will be left intact for the event unless otherwise arranged in advance. The date requested for rental is considered confirmed upon receipt of a deposit.

Evening Events	Rental Fee
Monday through Thursday	$ 2,000.00
Friday and Sunday Night	$ 2,500.00
Saturday Night	$ 3,500.00
Daily Events	Rental Fee
Daily	$ 250.00 (3 hr. minimum)
Saturdays	$ 400.00 (3 hr. minimum)

Payment Information

50% deposit is due upon acceptance and signing of the contract; final payment is due the day of the event. All major credit cards are accepted. GST is applicable.

Extra Charges

Chair rental:
Folding chairs (black padded) are available for rental at $0.75 per chair. Set up and take down is the responsibility of the caterer/organizer.

Additional staff

One staff member is included in rental rates, up to a maximum of 100 guests. For additional guests an additional staff member is required at a rate of $35.00 per hour for the duration of the event.

Caterers

The renter must select a professional caterer and or event planner. We would be pleased to provide a list of recommended caterers or event planners but makes no representation or warrantees about the services that they may provide the renter. Every caterer must agree to abide by the guidelines contained in this document.

The renter/event planner is responsible for assuring that the caterer has the appropriate food and liquor license as required by the city of Toronto, including provisions of a certificate of insurance.
The renter and/or caterer must provide any additional furniture, dishes and equipment for food preparation.
The renter and/or caterer will be responsible for ensuring the caterers clean thoroughly after the event; this includes removing all trash and recycling from the premises. Failure of the caterer to leave the Gallery and kitchen in a clean condition will result in a $100 cleaning fee charged to the renter.
If the chosen caterer brings tables, chairs, or other equipment into the gallery before 5:30pm, or picked up later than 11:00am the following day, the client will be charged an additional $250.00 per hour for a business interruption fee.
Edward Day Gallery can suggest some professional and experienced catering companies who are familiar with our staff and our space.

General Guidelines

The renter is fully responsible for any damage to the Gallery’s premises, contents, or persons caused by the renter, caterer, agents, and/or guests. The renter must agree to pay the Gallery for any damage, loss or injury to the Gallery.
Smoking is not allowed.
Decorations should not be fire hazardous.
Gallery exhibits will remain open for viewing during set-up.
The Gallery is not responsible for set-up.
The Gallery is not responsible for removal, loss or damage of rented party supplies/furniture.
Set-up and removal must be supervised by the renter, caterer, organizer or the Gallery staff (where agreed in advance) and should be executed within in a reasonable and agreed time frame.
The facilities should remain clean, presentable and safe during the set-up, the course of the event and breaking down.
Requests for an extension of event times are available.
All deliveries must be done during Gallery hours, Tuesday through Saturday, 10 a.m. – 6 p.m. (Sat after 4 p.m.), unless otherwise agreed.
Set up and clean-up times will vary depending on circumstances, and is billed at the same rate as space rental for the time and day; clean-up involves floors, walls and furniture; clean-up time involved also includes take-down and re-instalment of artwork (if required)
Minor repairs of walls: Renter is responsible for the costs of material and labour charges to repair walls. Assessed on a case-by-case basis.